General conditions

1.  Nature of the commitment

SEIKKAILU OY will render a specialist event managem­ent service as specified in the proposal to the CLIENT and will use its best efforts to do so. SEIKKAILU shall, with its own personnel and/or with third parties to be selected by SEIKKAILU, according to its own best judgement, devote its time and efforts to the coordination and execution of its tasks, entirely free of any employment relationship and with complete autonomy.

2.  Information and permits

The client undertakes to inform SEIKKAILU immediately in respect of any difficulty that could impede the execution of the collaboration at the time set and location selected by the client and will provide SEIKKAILU with all information that could make the collaboration easier.


In case the client provides the location HIMSELF, the client bears responsibility for acquiring and retaining any permits, certifications or allowances required to enable SEIKKAILU to fulfil its obligations under this agreement.

3. Commencement of Assignment

The assignment is considered effective and these General Conditions becoming binding when CLIENT accepts the written proposal prepared by SEIKKAILU. It is expressly agreed by both parties that the proposal can be accepted both in written and by electronic format (such as email or any other means considered as transmitting the acceptance). The proposal can also be accepted orally. Burden of proof that such acceptance has not taken place is on the pleading party

5.  Performance undertaking – Safety – Insurances

The activities carried out by SEIKKAILU for the benefit of the client in the fulfilment of its assignment constitute a performance under­taking for SEIKKAILU.

The client, which also has a performance undertaking with respect to SEIKKAILU, confirms that its cooperation is just as important for the proper execution of the event and will collaborate with SEIKKAILU to the best of its ability. 
The client will therefore ensure that SEIKKAILU is able to carry out its undertakings in an environment that meets the strictest standards of safety and hygiene, in compliance with any additional safety conditions that SEIKKAILU may communicate to the client.
SEIKKAILU has the right to decline to carry out an agreed undertaking if the basic and/or any additional safety conditions have not been met.
The client is completely and solely responsible and liable for all of its personnel and appointees assigned.
The client is liable for all damages caused by careless, inappropriate or unsafe conduct by its employees and appointees during or related to the event.
As required, the client himself will verify that its employees and appointees are in possession of a valid driver’s licence. The client bears all responsibility and liability in respect of this provision.

SEIKKAILU retains the right to stop the event if, in the opinion of the lead facilitator, any delegate(s) is posing a danger to themselves or others. Under these circumstances, the full fee agreed will be payable to SEIKKAILU.

SEIKKAILU guarantees that any civil liability of its own or of its employees – excluding any third parties (i.e., persons other than employees of SEIKKAILU) will be insured to the maximum amount of EUR 500 000 personal injury or material damage for required for accidents during an event and resulting from material supplied by SEIKKAILU. The client is entitled, subject to a timely and explicit request to SEIKKAILU, to elect to have more coverage for one or more of the aforementioned risks. The client is aware – that he – in the event that he does not elect to have additional insurance coverage – can make no claim against SEIKKAILU beyond the existing insurance coverage.

6.  Intellectual Property Rights

All materials and information shared by SEIKKAILU as part of event management service provided will at all times during the event project and afterwards remain the property of SEIKKAILU regardless of whether they were created especially for THE CLIENT. THE CLIENT agrees not to copy or reproduce any of these materials and not to share proprietary information or documentation with any parties who were not in attendance on the date of the event except where otherwise explicitly agreed.

7.  Confidentiality and Non-competition

7.1  Unless otherwise agreed in this agreement, the client most explicitly undertakes not to itself commercialize or make known or provide in any way to third parties any information, services and/or materials (this is a non-exhaustive list) provided by SEIKKAILU in any way in the course of implementing this agreement, including but not limited to ideas, concepts, methods, know-how or commercial and/or financial information (herein­after referred to as the “Confidential Information”). 

The client will only be authorized to take copies of the Confidential Information to the degree that they are strictly necessary for the implementation of this agreement. The client will only be authorized to share the Confidential Information with those of his employees or appointees who are directly involved in the implementation of this agreement, on condition that those employees and/or appointees have signed a confidentiality agreement with the client in respect of the confidentiality of the Confidential Information and where that agreement is at least as strict as the provisions of this agreement. The client undertakes to take immediately at the request of SEIKKAILU all measures necessary to ensure the strict compliance with the aforementioned confidentiality agreem­ents by the employees and/or appointees of the client.

The client agrees to immediately return the Confidential Information to SEIKKAILU or, at the explicit request of SEIKKAILU, to destroy it, upon termination of this agreement for any reason whatsoever.

8.  Termination / Dissolution

Unless agreed otherwise in this agreement, this agreement can only be terminated by both parties by mutual consent confirmed in writing. In the event of a serious shortcoming by one of the parties in respect of its obligations under this agreement, without said shortcoming having been remedied within ten (10) calendar days of having been notified of the shortcoming by the other party, this agreement may be legally dissolved at the request of the latter party, unless stipulated otherwise in this agreement and without prejudice to the right of that other party to claim damages.

If the client fails to pay amounts owed to SEIKKAILU on time, and in the event of liquidation, court protection from creditors or the bankruptcy of the client, SEIKKAILU is entitled, without prior notification of default, to terminate or dissolve this agreement in whole or in part with immediate effect or to suspend the implementation of the agreement. In that event, all amounts owed by the client to SEIKKAILU become payable immediately.

If the client terminates this agreement for any reason other than a proven serious error on the part of SEIKKAILU, the client will be liable to pay SEIKKAILU for all damage suffered as a result of the termination.

The client is aware that such compensation for damages - partly as a result of engagements that SEIKKAILU may have entered into in respect of its employees and/or third-party appointees - could be substantial.

9.  Changes

This agreement supersedes all previous agreements and can only be changed by both parties by the written consent of both parties with a reference to this agreement. The nullity or the inability of implementing one or more of the clauses of this agreement does not extend to the other clauses. Everything that is not explicitly provided for in this agreement falls under the authority of the normal legal stipulations. 

Not applying a provision of this agreement does not mean that SEIKKAILU has renounced its right to apply it in a similar situation. If one of the provisions of this agreement cannot be implemented because it has been nullified or is at risk of being nullified, the parties agree to replace that provision with another provision that will concur with the nullified or nullifiable provision as much as possible in terms of content and scope without having any influence on the other provisions of this agreement.